Workshop Proposals
If you would like to present a workshop at The Celebration please read the following guidelines carefully, then click the link at the bottom and fill out our Workshop Application form.
Guidelines for Celebration Sponsored Workshops at NEA
Adopted by Council on November 19, 2007
Because of our arrangement with the owners of our meeting space (National Education Association or NEA), The Celebration is able to offer that space for workshops and similar programs on most Sunday afternoons. In order to facilitate managing this process in an orderly and effective way, the following policies have been established:
Approval: Anyone wishing to offer a workshop or other program should submit an application to the Workshop Coordinator listed in the Gazette. That person will check the application for errors or obvious problems and submit it to the Facilitation Team for approval. In most cases the Facilitation Team will approve it themselves, but in some cases with unusual requests or circumstances they may send it to Council for further consideration. The approval process is primarily concerned with logistics and making sure everything flows smoothly, rather than with the content of what is offered, but we do reserve the right to not approve something that is clearly not compatible with the spirit of The Celebration.
Energy Exchange: In exchange for providing the space and for advertising your event within the Celebration community, we ask that you donate a percentage of the total proceeds from your event to The Celebration. We suggest 20%, but you can specify a different percentage in your application if you wish. In addition, because our agreement with NEA requires that a member of our Facilitation Team be present on the premises at all times, we require compensation for that person at a rate of $10 per hour with a three hour ($30) minimum, as well as free admission to your event for him or her.
Deposits and Refunds: A deposit in the amount of $30, or $10 per event hour, whichever is greater, is required with your application and will be used after the event to pay our facilitator. Your deposit will be refunded in full if we don't approve the event or if you cancel more than thirty days prior to the event, but there is no refund within thirty days of the event. If the event is cancelled within thirty days but prior to the day of the event the deposit will be considered a donation to The Celebration. If cancellation occurs on the day of the event for any reason, including lack of attendees, the deposit will go to the facilitator designated to handle that event just as though it had happened.
Advertising: To the best of our ability, we will include an announcement about your event in our E-News and Gazette for three or four weeks prior to the event, and we will announce it in our Sunday service for two weeks prior to it. You are free (and strongly encouraged) to advertise your event to the larger community in whatever way you wish, but if you mention The Celebration in any way you must submit your ad copy or brochure to our Workshop Coordinator for approval before you run it. You may also place a brochure on our literature table as soon as the event is approved.
Equipment: Tables and chairs are provided by NEA. If you need to use our sound equipment we will need to provide an experienced person to set it up and supervise its use, and you will be responsible for compensating that person if necessary. Our Workshop Coordinator will assist you in making those arrangements.
Setup and Takedown: You are responsible for setting up the chairs, tables, etc, that you need, and for putting them away and cleaning up the space after the event, under the direction of our facilitator. Under no circumstances are you or anyone except our trained facilitators to attempt to move or adjust the movable walls, and you must follow the direction of our facilitator at all times regarding the use of the space and anything in it.
Other Times: It is possible in some cases that we can arrange for times other than Sunday afternoons, depending upon the availability of the space. In that event additional charges will apply, and those charges will be payable in advance and will generally be non-refundable. These will be handled on a case by case basis.
Registration and Collection: You are responsible for handling registration and the collection of money for the event. Your attendees should make their checks out to you, not to The Celebration.
Payment: Payment of the agreed-upon percentage of the proceeds from your event, along with any other unpaid balance that may have accrued, is due at the time of the event and will be given to our facilitator before you leave. Your payment should be accompanied by a signed statement of how many people attended and how much money you took in, and your check should be made out to "The Celebration."
Events at Other Locations: The Celebration sometimes sponsors a workshop or other event at another location. Usually that means that we announce it in our E-News, Gazette, and Sunday services, and perhaps get involved in other ways, in exchange for a part of the proceeds. These are handled on a case-by-case basis, and many of the above guidelines would not apply.
Exceptions: The Facilitation Team may, by consensus decision, make exceptions to the above policies and/or impose additional requirements if the situation warrants it. Note, however, that exceptions to the refund policy will not be made for low or no attendance. It is your responsibility to market your event and ensure that you have enough attendees to cover your costs.
Agreement: By submitting your application you agree to abide by all of the above terms.
Workshop Application Form
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